Non-Member Facility Use Application
Policy Statement
The Inter-Denominational Church of God (ICOG) recognizes that its outreach and ministry can be increased by providing its physical facilities in support of other organizations and programs designed to serve the community. At the same time, such use of facilities and equipment must be controlled in the best interests of the church. This statement intends to establish consistent requirements for non-church groups (any group not sponsored by or related to ICOG) use of our church facilities.
All non-church groups desiring to use church facilities must confirm acceptance of the terms herein specified. All required application forms must be completed and approved by the church. Renewal of permission to use stated church facilities will depend, in part, on satisfactory compliance with requirements during the previous period of use.
REGULATIONS:
~ The user group must be a nonprofit organization whose purposes and activities contribute to the welfare of the community.
~ The objectives of the user group and the activities conducted on church property must not conflict with the mission of ICOG.
~ Sponsors or leaders of a group may not charge a fee or receive monetary remuneration for services rendered to the group on church property unless a specific exception to this rule has been granted in writing by the governing body of the church. This, however, does not mean that using groups may not have organizational dues or assessments to meet operating expenses.
~ Alcoholic beverages, liquors, or other non-physician-prescribed drugs will not be permitted on church property at any time.
~ Smoking will not be permitted on church grounds.
~ Social dancing will be permitted upon special request.
~ Groups using the multipurpose room must rent tables (we provide 15 round tables) and ALL chairs directly from the Rental Company.
~ Decorations used must be flameproof and shall not be attached to fixed portions of the facilities without approval.
~ The use of candles or open flames is prohibited. The ceremonial use of candles may be permitted on occasion, with approval.
~ Evening events will be concluded, and the building closed by 11:00 pm or forsake your security deposit.
~ User groups will be responsible for leaving the facilities used in such condition that another group may comfortably use them, i.e., furniture and equipment will be placed in customary position, kitchenette equipment left in clean condition, and the floor swept and mopped, the tarp will be swept, and waste baskets emptied and taken to the trash dumpster, etc.
~ The using group shall be held responsible for all loss or damage to church property during periods when they are using the facilities.
~ No equipment or facilities shall be added, modified, moved, or removed without prior approval.
~ At no time shall equipment or facilities other than those covered by prior approval be used.
~ Permission to use church facilities or equipment shall not include liability on the part of the church for property damage or personal injuries resulting from user group activities.
~ The user will provide liability coverage. Copy of liability coverage is to be submitted with the application or before usage.
~ A SECURITY Deposit is due at the time of booking the facility. No date will be held until the deposit is received.
Sports Practices/Events:
~ Refundable deposit due when invoice is paid up to $250.
~ Cleaning and Restocking fee: $25 (depending on how often and long the practices/sports events are).
~ Bridge: $60/HR
** Please note that if you want to rent the gym for a weekend date, in order to solidify that said date, you must pay within 24 hours of receiving the invoice. If another vendor wants the same date and is ready to pay after the given time slot, the date will be given to the one who is able to pay**
~NO SOCCER PRACTICES IN THE GYM
Nonmembers:
~ Refundable deposit due when invoice is paid up to $250 (depending on guest amount)
~ Setup: $ Amount/HR
~ Event: $ Amount/HR (opener and closer included in the cost)
~ Breakdown: $ Amount/HR
Guest Services (Setup & Breakdown): $125 (if you need someone to set up and break down for you)
** If you would like someone to set up and break down for you, an additional fee will be added to pay that person to set up & break down. That is not included in the $ amount/HR.
**If you must set up/break down yourself, the opener/closer will show you where the table and chairs are, and you will have to make sure no scruffs or damages are done to the resources provided (tables/chairs/floors/etc.)
** To receive your deposit, you will need to take out all the trash to the external dumpster and wipe down ALL tables and chairs before putting the tables and chairs back. You must clean up any food and liquid spills efficiently to prevent permanent harm to the floors! All of these tasks must be completed and will be checked by the church attendant after every event. If not done, the deposit will be forfeited.
The Inter-Denominational Church of God (ICOG) recognizes that its outreach and ministry can be increased by providing its physical facilities in support of other organizations and programs designed to serve the community. At the same time, such use of facilities and equipment must be controlled in the best interests of the church. This statement intends to establish consistent requirements for non-church groups (any group not sponsored by or related to ICOG) use of our church facilities.
All non-church groups desiring to use church facilities must confirm acceptance of the terms herein specified. All required application forms must be completed and approved by the church. Renewal of permission to use stated church facilities will depend, in part, on satisfactory compliance with requirements during the previous period of use.
REGULATIONS:
~ The user group must be a nonprofit organization whose purposes and activities contribute to the welfare of the community.
~ The objectives of the user group and the activities conducted on church property must not conflict with the mission of ICOG.
~ Sponsors or leaders of a group may not charge a fee or receive monetary remuneration for services rendered to the group on church property unless a specific exception to this rule has been granted in writing by the governing body of the church. This, however, does not mean that using groups may not have organizational dues or assessments to meet operating expenses.
~ Alcoholic beverages, liquors, or other non-physician-prescribed drugs will not be permitted on church property at any time.
~ Smoking will not be permitted on church grounds.
~ Social dancing will be permitted upon special request.
~ Groups using the multipurpose room must rent tables (we provide 15 round tables) and ALL chairs directly from the Rental Company.
~ Decorations used must be flameproof and shall not be attached to fixed portions of the facilities without approval.
~ The use of candles or open flames is prohibited. The ceremonial use of candles may be permitted on occasion, with approval.
~ Evening events will be concluded, and the building closed by 11:00 pm or forsake your security deposit.
~ User groups will be responsible for leaving the facilities used in such condition that another group may comfortably use them, i.e., furniture and equipment will be placed in customary position, kitchenette equipment left in clean condition, and the floor swept and mopped, the tarp will be swept, and waste baskets emptied and taken to the trash dumpster, etc.
~ The using group shall be held responsible for all loss or damage to church property during periods when they are using the facilities.
~ No equipment or facilities shall be added, modified, moved, or removed without prior approval.
~ At no time shall equipment or facilities other than those covered by prior approval be used.
~ Permission to use church facilities or equipment shall not include liability on the part of the church for property damage or personal injuries resulting from user group activities.
~ The user will provide liability coverage. Copy of liability coverage is to be submitted with the application or before usage.
~ A SECURITY Deposit is due at the time of booking the facility. No date will be held until the deposit is received.
Sports Practices/Events:
~ Refundable deposit due when invoice is paid up to $250.
~ Cleaning and Restocking fee: $25 (depending on how often and long the practices/sports events are).
~ Bridge: $60/HR
** Please note that if you want to rent the gym for a weekend date, in order to solidify that said date, you must pay within 24 hours of receiving the invoice. If another vendor wants the same date and is ready to pay after the given time slot, the date will be given to the one who is able to pay**
~NO SOCCER PRACTICES IN THE GYM
Nonmembers:
~ Refundable deposit due when invoice is paid up to $250 (depending on guest amount)
~ Setup: $ Amount/HR
~ Event: $ Amount/HR (opener and closer included in the cost)
~ Breakdown: $ Amount/HR
Guest Services (Setup & Breakdown): $125 (if you need someone to set up and break down for you)
** If you would like someone to set up and break down for you, an additional fee will be added to pay that person to set up & break down. That is not included in the $ amount/HR.
**If you must set up/break down yourself, the opener/closer will show you where the table and chairs are, and you will have to make sure no scruffs or damages are done to the resources provided (tables/chairs/floors/etc.)
** To receive your deposit, you will need to take out all the trash to the external dumpster and wipe down ALL tables and chairs before putting the tables and chairs back. You must clean up any food and liquid spills efficiently to prevent permanent harm to the floors! All of these tasks must be completed and will be checked by the church attendant after every event. If not done, the deposit will be forfeited.
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